Required Documents When Importing Charcoal from Indonesia (Explained Simply)
Importing coconut charcoal—whether for shisha, BBQ, or incense—sounds simple, but for many new buyers, paperwork can be confusing. At Glowing Charcoal Indonesia, we’ve helped importers in over a dozen countries navigate this process easily, with accurate documentation and smooth customs clearance.
In this article, we break down the essential documents you need to import charcoal from Indonesia—in simple, buyer-friendly terms.
📄 1. Proforma Invoice (PI)
What it is: A preliminary invoice that includes product details, quantity, price, HS code, payment terms, and shipping info.
Why it matters: You’ll use it to initiate payment, secure permits (if needed), or apply for an import license.
✅ We issue a PI as soon as the order is confirmed.
📦 2. Packing List
What it is: A detailed breakdown of what’s inside the container—number of cartons, weight (gross/net), and how the goods are packed.
Why it matters: Customs in your country may require this to verify product quantity and structure.
✅ Our packing list matches what’s physically loaded into the container.
💳 3. Commercial Invoice
What it is: The final sales invoice for your charcoal shipment, required by customs authorities for duty/tax purposes.
Why it matters: It’s often used to calculate import duties or VAT.
✅ We provide this along with the Bill of Lading for each shipment.
🚢 4. Bill of Lading (B/L)
What it is: An official shipping document issued by the freight forwarder or carrier. It confirms that the cargo has been loaded on board.
Why it matters: It’s your proof of ownership and is required to clear the goods from the port.
✅ We’ll send you a scanned copy first, followed by the original via courier (if required).
🔬 5. Certificate of Origin (COO)
What it is: Confirms that the charcoal was made in Indonesia.
Why it matters: Some countries require it to apply for preferential duty rates or meet regulatory rules.
✅ We can obtain this from the Indonesian Chamber of Commerce (KADIN) upon request.
🧪 6. MSDS / COA / Lab Test Reports (Optional, but Recommended)
MSDS (Material Safety Data Sheet): Lists the chemical properties of the charcoal.
COA (Certificate of Analysis): Verifies moisture, ash content, volatile matter, and fixed carbon.
Lab Tests: Independent third-party test results.
Why it matters: These documents build trust with customs officials—and with your buyers.
✅ We offer all 3, especially for shisha and BBQ charcoal shipments.
🛃 7. Import Permit or Registration (From Your Side)
Depending on your country, you may need:
A general import license
Food-grade/import registration
HS code registration
Environmental clearance (in some regions)
Tip: Check with your customs broker or import authority before confirming your order.
🌐 Common HS Codes for Coconut Charcoal
Make sure you’re using the correct Harmonized System (HS) code. These are common:
4402.90.10 – Coconut shell charcoal
4402.90.90 – Other forms of charcoal (e.g. BBQ briquettes)
✅ We can help classify your product depending on the charcoal type.
📦 Need Help With the Paperwork?
At Glowing Charcoal Indonesia, we don’t just ship containers—we make the import process easy and hassle-free. Whether it’s your first container or your fiftieth, we’ll handle the paperwork and ensure everything’s complete and compliant.
📩 Contact us today to request a quote or learn more about exporting charcoal to your country.
WhatsApp: +62-812-8400-6660
E-mail: info@glowingcharcoal.com